Constitution page 4 Section 3.5.0 Electronic discussions: Section 3.5.1 Electronic Membership Discussions: The UBSDA may use Board approved electronic communication to facilitate UBSDA business but no official voting may be done other than by US mail or in person. Section 3.5.2 Electronic Board Discussions: The Board may discuss various issues by Board Letter sent by U.S. Mail, provided that any vote of the Board Members is done via a teleconference call with a quorum of board members present, or confirmed via U.S. Mail within seven days after the matter is called for a vote.  Any meeting held by teleconference shall be held at times mutually convenient to all Board Members, who shall be notified at least three (3) days in advance of such meeting.  Any other form of communication between the Board Members on official UBSDA business must first be approved by the UBSDA Board. Section 3.6 Voting: Each Regular Member in good standing of UBSDA shall be entitled to vote at any membership meeting at which the member is present. Voting shall be by voice vote, or by paper ballot where paper ballots are provided by the UBSDA Board for such purpose. Voting may take place by mail if allowed by this Constitution or otherwise approved by the Board. No proxy voting shall ever be permitted. Preferential voting and cumulative voting shall likewise not be permitted. ARTICLE IV OFFICERS AND DIRECTORS Section 4.1 The Board of Directors: The government and management of the UBSDA shall be vested in a Board of nine (9) persons. The five (5) Officers, President, Vice-President, Treasurer, Recording Secretary, and Corresponding Secretary, shall be members of the Board. Four (4) other Regular Members shall be elected by the Regular Members to serve as Directors. Section 4.2 Board Election: Each member of the Board shall be elected by the Regular Members in good standing, and shall serve for a term of two (2) official years or until their successors are elected or appointed. In order to provide continuity, the President, Corresponding Secretary, and two (2) Directors shall be elected in odd numbered years, and the Vice-President, Recording Secretary, Treasurer and two (2) Directors shall be elected in even numbered years. The outgoing President of the UBSDA shall serve as an advisor to the Board for a period of one (1) year after the expired Presidential term, and shall not have voting privileges. Only Regular Members in good standing can run for and be elected Officers or Directors of the UBSDA. Section 4.3.0 Term of Office: The term of office commences on the first day of the official year. Section 4.3.1 Period of Time: An Officer or Director shall hold office for a term of two (2) official years, or until their successor has been elected or appointed. Section 4.3.2 Restrictions on Consecutive Terms of Office or on Consecutive Terms on Board: All Officers and Directors shall be limited to two (2) consecutive terms as either an Officer or Director and no person may hold more than one (1) office concurrently. A Director or Officer may be elected to a position not already served or to be reelected twice more provided that one (1) or more years have elapsed since last serving on the Board. Section 4.3.3 Removal from Office for Failure to Participate: Any Board Member who misses three (3) or more consecutive Board meetings or Monthly Board Letters within a UBSDA year shall be automatically removed from the Board and from any Office, unless a majority of the Board Members present and voting at the meeting or Monthly Board Letter from which the Board Member is absent votes to excuse the absence. Section 4.3.4 Recall By The Membership: If 25% of the members in good standing sign a petition to recall one or more Board Members, and the petition is filed with the Recording secretary together with certified funds in the amount of $250, a recall election shall be held.  If more than 50% of the members in good standing vote to recall the Board Member, he or she shall be removed from office, and the $250 fee shall be refunded. The remaining members of the Board shall fill the vacancy according to these Articles. Section 4.4.0 Duties of Officers Section 4.4.1 President: The President shall preside at all meetings of the UBSDA and of the Board, shall serve as liaison to the UKC, and shall have the duties and powers normally appurtenant to the office of the President in addition to those particularly specified in these By-Laws. Section 4.4.2 Vice President: The Vice President shall assist the President when and where possible and shall, in the President’s absence serve in the same capacity and with the same authority as the President. In the absence of a Parliamentarian, the Vice-President shall serve as Parliamentarian. The Vice-President shall be the liaison between the Board and the National Show Committee as well as with Local Clubs. Section 4.4.3 Recording Secretary: The Recording Secretary shall: To Constitution page 5 Back to the UBSDA Homepage